Official Site of The State of New Jersey

The Division of Procurement is responsible for purchases for the Department, bidding and awarding of construction projects and selection of consultants for projects.

Reviews and approves prequalification of highway construction contractors..

Advertises highway construction projects.

Receives and certifies highway construction project bids.

Awards and executes highway construction contracts.

Monitors highway construction contractors' past performance and evaluations.

Reviews and approves prequalification of consultants.

Solicits Technical Proposals and provides a 6 month look ahead for anticipated solicitations.

Responsible for Consultant Selection Committee activities and notifying industry of consultant selections.

Processes consultant ratings and maintains the Consultant Evaluation System Report.

Reviews and approves Cost Basis Approval applications

Processes Corporate Reorganizations.

Purchase goods and services.

Use State Contracts for major purchases and Direct Purchasing Authority (DPA) for small dollar purchases.

Utilize both traditional purchase orders and P-Cards (Credit Cards).

Help develop and transmit specifications to Treasury Purchase Bureau for bidding (the State does not prequalify vendors when purchasing goods and services).

Maintain the FileNet tracking system Automated Procurement Requisition and Workflow System (APRWS).

The Department will support the New Jersey Governor's and Commissioner's Vision in the following manner: The evolving Information Technology (IT) environment will consist of the standard hardware and software currently supported by the Division of IT, in addition to many other tools which will further provide the effective delivery of integrated data exchange, and easy access to the New Jersey Department of Transportation (NJDOT) customers, and all other customers we serve. Client tools, such as graphical report writers and query tools; middleware which offers access to mainframe data; web enabled technology and an open network architecture will all be vital components of the client/server environment. Management Systems will be implemented that provide enhanced data collection, as well as improved cost management dissemination capabilities. Wherever possible, the NJDOT will take advantage of participating in Enterprise initiatives.

The Bureau of Information Technology (IT) Customer Service is the first point of contact for all Personal Computers (PC) end users Phone and on-site assistance to end users is available through the Help Desk service which addresses all daily PC user problems including software, PC hardware and peripheral equipment (printers, scanners, monitors etc.) logon identifications (IDs) for DOTNET, Financial Management Information System (FMIS), New Jersey Comprehensive Financial System (NJCFS) and Management Acquisition Control System Enhanced (MACSE) and password problems.

The Bureau of Information Management and Technology Planning is responsible for planning and coordinating the development of Department data resources in a manner that avoids duplication and promotes easy and open access to data throughout the Department. Included in this unit is support for the development of Geographic Information Systems (GIS) referenced data and access to data throughout the Department.

The Bureau of Applications Development and Systems Support is comprised of the Client Applications Unit. One role of this unit is delivering custom applications to any client within the Department. The custom applications are written to automate a particular process that is specific to that client. The custom application may simply perform a series of calculations on data that is input by the client, or it might involve a database to store information used by the client. That data will possibly be stored in such a manner that the entire Department has access to it. The Web Development Unit is responsible for the design, creation and enhancement of the Department's public internet and employee intranet web sites. This unit works in concert with the Office of Communications who is responsible for the look, feel and content of the New Jersey Department of Transportation (NJDOT) web site.

The Bureau of Agreement Accounting is responsible for the revenue functions of the Department. The two responsible units within this Bureau are Revenue Accounting and Capital Accounting.

Revenue Accounting:
Responsible for Federal Highway mandated financial management activities including billings.

Responsible for Federal Grant administration, billing and financial reporting.

Responsible for financial administration of non-state funding agreements.

Record cash receipts.

Manage Accounts Receivable.

Capital Accounting:
Certify funds related to the Capital Construction program.

Manage intergovernmental payments between the Department and other State agencies.

Responsible for appropriations accounting including transfer and encumbrances.

Track multi-year funded projects.

Responsible for Federal Agreement closings and suspense analysis.

The Bureau of Accounting Operations is responsible for the payment function of the Department. This Bureau contains two major units: Accounts Payable and Operations Support.

Accounts Payable:
Responsible for payments related to Consultant, Construction and Right of Way contracts, including maintenance of contract agreement files.

Responsible for payments related to Agency and New Jersey Department of Treasury Purchase Order Contracts and final approval of Travel Expenses (AR-54-2).

Accounts Payable - Capital and Operating Payments:
Verifies, reviews and approves for payment all invoices submitted to the New Jersey Department of Transportation. Performs compliance reviews to determine the propriety of the financial transactions consistent with the agreement and contract terms.

Operations Support:
Maintain Accounting file room.

Distribute Accounting mail.

Responsible for FileNet scanning of contract related documents including Payment Vouchers.

Responsible for Open Public Records Act (OPRA) requests.

P-Card and Travel Card reconciliation.

Travel Authorization (PB-141) and Travel expense (AR-54-2) final approval.

Employee reimbursement for tuition.

Construction/Contract Administration:
Responsible for the administration and processing of construction contract estimates. Procedurlizing contract administration functions as related to Accounting Operations. Analyzing construction contracts for partial and finals. Handle duties related to FHWA improper payment reviews.

The Bureau of Audit is responsible for performing external audits and compliance reviews.

Request for Proposal (RFP) Monitoring/Overhead Data Analysis:
Implement contracts, oversee and evaluate professional services agreements with Certified Public Accountants (CPAs) for utility, railroad and Emerging Small Business Enterprises (ESBE) audits.

Direct Cost Compliance/Local Pre-Approvals and Overhead Compliance:
Verify accurate direct costs and overhead rates for consultants.

Responsible for pre-approval of local entity's billings for in-house direct labor and fringe.

Quality Assurance Reviews/Single Audit Compliance:

Responsible for Single Audit Compliance Reviews of A-133.

Perform quality assurance reviews of consultant hired CPA firms.